Attendees
- Chair: Joe
- Secretary: Gaurav
- Board Members: Hao, Simona, Elise, Geraldine, Brian
- Non-board Members: Taylor Paisie, Alethea Geiger
Agenda
- Approve last meeting’s minutes
- Instructor training debrief
- EPI workshop debrief
- @elisemorrison logo design
- @josephaandreoli draft announcement and metrics on travel award applicant pool
- TREC Workshop
- Biodiversity Research Workshop
- Needs-based scholarship for workshop fees
- Next meeting on April 30
Notes
- Approve last meeting’s minutes
- Instructor training debrief
- Fewer people signed up than usual – we let in everybody who applied.
- Half to 2/3rd of the interest from last year
- Maybe it didn’t get to as many lists as it usually goes out on
- Did we try the graduate student list? The postdoc list?
- May also be confusion with the group code and retrieving the information from the Carpentries
- However, nobody’s contacted us and said that they registered but didn’t hear from us, so we probably we didn’t lose too many people that way.
- Taylor reports that people in her lab were really confused, but she was able to help them fill it in.
- We need to have the language exactly match what they need to fill in on the website.
- Because of privacy restrictions, if you don’t enter EXACTLY the correct code, they can’t tell us who signed up.
- They need a system where they can distribute a custom URL for each website, so nobody has to actually type it in.
- Maybe it’s the time of the semester?
- April or later is a problem, because people are preparing for finals. Should have been earlier in the semester.
- Forgot to book breakout rooms
- Always book the conference room, maybe some of the other classrooms as well
- Would have been an issue if we’d been at capacity
- More examples of live coding would have been nice
- They don’t seem to have shown the videos from Carpentries Workshops
- Lots of people hadn’t attended a Carpentries workshop before
- Are we missing an advertising base – are we sending an e-mail to prior attendees?
- Maybe point workshop attendees to Facebook and Twitter to keep an eye for upcoming workshops/instructor training
- Feedback from workshop
- Stickies were taken away by Francois; Hao will bug him to let us have a copy
- They filled out a post-event survey – we should try to get those results as well
- EPI workshop debrief
- They were full (in less than two days!) and had a pretty large waitlist
- Should do this again in fall – there seems to be a LOT of interest in this
- HiperGator introduction was very off-topic, too much information and very advanced for where the students were
- Could be done by a Carpentries instructor
- But it was useful to have someone from HiperGator who could reset passwords and suchlike
- Do not switch the lessons around
- Recommend that instructors start by teaching the shell, then moving onto the cloud-based stuff
- In this lesson, they tried doing the cloud-based stuff first, which confused people
- Table/chair organization
- Tables/chairs originally set up in a U-shape, which wasn’t great. On day 2, they moved them into rows, which was much better.
- @elisemorrison logo design
- We’ll have something to review probably before the next board meeting
- Elise has 50-75 general Carpentries stickers in her office if anybody needs them
- @josephaandreoli draft announcement and metrics on travel award applicant pool
- Joe has been working on processing our list of people who qualify for our travel award
- We’re good with combining helpers and instructors when deciding “2+ contributors”, and Hao has updated the website to reflect this.
- Joe will look into what the list looks like with teachers who have taught two or more times rather than more than two times.
- We can give awards to people who are no longer still at UF
- We decided to do 2x500$ awards
- We should anonymize it before reviewing them, with someone who is uninvolved in judging handling this process #TODO
- Could this be handled by the google forms framework?
- Also, on travel award page, fix “conference” with “travel”
- Filed as an issue as website#34.
- TREC Workshop
- 24 people registered for now
- Glitch: some people registered without paying their fee!
- Some of these may end up canceling rather than paying the fee
- Instructors: Simona + labmates, also: Zach will show off a small (~15m) lesson on how to take the right plot for your data
- So funds planned to travel from Gainesville can now be used from something else
- UFBI/IFAS Symposium Workshop
- We’re good with instructors and helpers
- Website has been set up; Flora has activated the registration link
- Ready to send out announcement to prospective students (cap is 24)
- How and if do we want to handle waitlist/priority registration?
- UFBI is paying for the entire workshop, so registration is free and they get first notification
- Since it’s not a Carpentries event, it would be odd to count it as a priority workshop to our other sponsors
- Since the symposium is open for everybody, we should have the same spirit for this symposium
- Syllabus:
- We don’t expect them to know anything about geospatial data, but they should know something about R
- Needs-based scholarship for workshop fees
- How to fund students who can’t afford a workshop?
- Particularly valuable for instructor training
- Might be a good use of club funds
- You could think of it as paying for it out of the profits we make on each workshop
- Sponsors might be interested in helping us fund a separate pot of money for this purpose
- Maybe Carpentries have come across this before and have come up with a solution?
- Filed as an issue as Coordination#95
- Next meeting on April 30
- Hao will be the next chair
- Elise can be backup secretary if Gaurav can’t make it
