2019-01-22 Board Meeting

Make corrections to prev board meetings (done)
~~Come up with pre- and post-survey for Feb 11-12 workshop~~ (decision to use Software Carpentry R lesson)
Transfer ownership of Google Docs to UF Carpentries Gmail account (#77)
Get prev waitlist from Matt and ask him to make someone else an owner (#77)

Attendees

Board members: Hao, Gaurav, Elise, Joe, Geraldine, Simona (remote), Kristina (remote)

Approve prev minutes
Planning for February 11-12 workshop
Instructor training this April
Report on budget and finances, particularly when and how many travel awards should be offered.
Off-site workshops planning
- Discuss request for informal R workshop at FAU
Connections with other groups
What to discuss with John Davis, associate dean for research, IFAS. Simona and Geraldine are meeting with him on 30 Jan.

The Twitter account for UF Carpentries is currently under Kristina’s e-mail address, could be changed to UF Carpentry’s gmail address.
Instructor training
Gaurav to take over Coordination

Approved with two corrections:
- “Gina” should be spelled “Jeanna”
- Update on Emerging Pathogens Institute (EPI) workshop should be mode detailed, e.g. “wanted to be involved in teaching themselves, want to look at current genomics curriculum to see what’s relevant, R is not in genetics component; the R component isn’t finalized, timing not worked out; want visualizations; at least 1 person who is certified (?), want small bit on HPC but no overlap with HPC workshops; don’t seem to want to run it”

Website now up.
Schedule:
- Monday morning (Shell) - Brian Stucky
- Monday afternoon (R ecology, part I) - Ellen Bledsoe
- Tuesday morning (R ecology, part II) - Joe Andreoli
- Tuesday afternoon (Git) - Sasha Lavrentovich
- Helpers: Philip Chase, Christine Swanson, Falcon Restrepo, Mariandreina Kostantinov, Nitya Singh, Eduardo Bongiolo (more for R, fewer for shell and Git)
Bureaucratic hurdles with getting registration set up
How is waitlist registration going (as per #60)?
- Didn’t hear back at all
- Maybe contact graduate student coordinators?
- Normal waitlist (expressed interest previously): where is it?
This will not be an official Carpentries workshop, but will be a “Carpentries-Inspired” workshop.
- because we’re doing a hybrid structure so we miss out on both Data/SW sections.
- Look into making the R section better?
- We can’t used their surveys – we’ll need our own
  - Maybe ask them about WEC affiliation etc.
- They’ll be unified eventually, but for now is fine
Any needs?
- Where should Git be in the workshop?
  - Too early: could be confusing or not context
  - Too late: people too tired to comprehend
    - Better than missing R stuff

Alethea sends us lists of transactions and we organize it by event
- “Uncommitted Balance”: cash on hand
- “Projected Balance”: how much cash on hand we expect to have
  - Includes upcoming workshop income
- We have to pay for Amy’s expenses to get to GNV – so once that happens, we’ll know how much is left for the travel grants
Describe finances and budget for the public
- Geraldine’s next step
Travel awards: Probably 2x$500 travel award will be possible

Update on outreach activities with IFAS
- What to discuss with John Davis, associate dean for research, IFAS – Geraldine and Simona meeting with him this week (Jan 30)
Explain what the program is about, see if they’re interested in funding us for travel:
- From GNV to teach elsewhere in Florida
- Or to fund travel for remote instructors to come to GNV to become certified
IFAS is not one of our sponsors (we asked several organizations within IFAS), but maybe IFAS Extension might be worth discussing/asking?
- Might need to talk to someone else about that
Week of April 29 – but end of semester? Should be fine.
Take list of people who attended the Fort Lauderdale meeting.

Initial attempt at listing them is on our wiki but should be moved to our website.
DSI meetup tomorrow!
Help with R-Gators meetups: meet every Tuesday during the semester from 4-5:30pm
EPI: Geraldine meeting with them on Friday

A student at FAU contacted Simona about organizing a workshop
For non-sponsored institution, there is a fee, but we can put a workshop under our umbrella
All they need is instructors.
- Option 1: if organization can support it financially, they can do an official workshop.
- Option 2: organize a workshop using materials, but don’t call it a Carpentries workshop.
- Option 3: some kind of arrangement with UF Carpentries Club hosting a workshop at a different location.
If this is a frequently asked question, we might want to write this up for our website (#).