2019-01-08 Board Meeting

Attendees

Board members: Hao, Brian, Joe, Elise, Geraldine, Gaurav
Non-board members: Matt
Chair: Hao; Secretary: Brian

approve old minutes (esp. amendment to handle election ties)
logistics for Spring semester board meetings (date/time/location) + positions
dates for February workshop
proposed workflow for waitlist management (UF museum and WEC)
dates for instructor training
- determine criteria for instructor training applicants and publicize (https://github.com/UF-Carpentry/Coordination/issues/14)
review budget for Spring; schedule travel awards
coordination with other groups (communication channels, and connections)
off-site workshops planning
website cleaning and updates
- clip art for club charter box
- describe finances and budget for the public
- description and cross-linking to other groups at UF

Continue with 3:45 PM every other Tuesday.
Gaurav will take over as chair for the next meeting, Brian will continue as secretary.

The workshop will be on February 11 and 12.
Brian will confirm the dates with Flora.
Hao will organize the workshop.
Content: We’d like to do *nix shell, git, data carpentry R lessons.
Hao will check with Tracy to see if we can call this an official Carpentries workshop.

We decided on a detailed solution summarized in this issue comment.

Instructor training will be on April 8 and 9, pending room availability.
determine criteria for instructor training applicants and publicize: we will discuss the rating criteria at the next board meeting.
Geraldine, Elise, and Brian might co-organize the instructor training.
Elise will contact Flora re: room availability.

Geraldine will meet with Matt to learn about budget management and processes; she will report back at the next meeting.

Joe is meeting this week with Vinay, the current president of DSI, and will report back next week.
There is also a social sciences R group on campus.
The goal here is to get a comprehensive list, with contact info, of all data science-oriented groups at UF. We will work on this in a Github issue.

Simona is planning a workshop at Homestead this semester.
Geraldine will contact Jeanna (the IFAS vice president) about making off-site workshops a formal program and obtaining financial support from IFAS for UF Carpentries.

Geraldine gave a brief update after her meeting with the two organizers (Carla Mavini and Taylor Paisie).
They wanted to be involved in teaching themselves, and have looked at the current genomics curriculum to see what’s relevant. R is not in genetics component; the R component isn’t finalized, and the timing not worked out.
They want visualizations; at least 1 person who is certified (?), want small bit on HPC but no overlap with HPC workshops.
They don’t seem to want to run it themselves.