2018-09-25 Board Meeting

Attendees

Matt, Brian, Justin, Hao, Simona (remote), Kristina (remote), Joe Andreoli, Punam Amratia and Nitya Singh (remote), Geraldine (remote), Adam Rivers (remote)

Agenda

• election process debrief
• finalizing the board
• October workshop logistics
• other Fall events

Notes

Election Process debrief

• low turnout
• website issues
• original email got sent twice
• Dan Maxwell had the wrong email address
• why not google forms? Unless you log in, can vote multiple times
• look into alternative options
• check email list for next time

Finalizing the board

• tie during the election
• agree that Joe and Gauruv can both serve
• new board can formalize procedures to handle ties in the future
• membership in the club is not defined, but anyone can add themselves to the mailing list
• Brian, Elise, Gauruv, Geraldine, Hao, Joe, Kristina, Simona (announcement)

October 4 (1-day) workshop

• is full (without yet email to grad list)
• 7 folks coming as a result of idigbio summit
• (from Nitya) have not done the workshop before, more comfortable as a helper

October 23-24 workshop (geospatial)

• several folks have gone through onboarding
• Justin will reach out to instructors to decide who’s teaching what
• figure out which components should be taught - questionnaire for the attendees to identify background and skills
• teach all the lessons initially, and then get responses from attendees on what was useful and what was redundant - help us plan for future workshops
• check on dates (some confusion over whether it is 22-23 or 23-24) - when do we have the room booked for?

Anything else for the semester

• Justin, Ben, and Shawn are planning an R bootcamp
• October 20 is Hacktoberfest event (OSC, Hackathoners, DSI)

More workshops at RECs / general outreach and other events

• Zack Brym is interested in offering a workshop at PREC
• long-term, plan to have a 1-workshop at a different location per semester (try to get more involvement from local communities, might start on annual basis)
• a majority of the attendees for the Fort Lauderdale workshop were not UF, but from other institutions
• how do we do workshops at other institutions - we bring some of the enthusiasm and instructors, and other places provide experienced instructors and logistics - possible way to address resources needs
• possible for USDA and USGS cooperation, especially for instructor training
• Carpentries organization is interested in smaller meetings (than carpentry con) every other year - Justin expressed interest in hosting

Travel Awards

• get the call out this week (2x $500 awards)
• review applications at next meeting

other items

• onboarding document for new board members (Matt and Justin)
• discussion over board roles