2018-09-11 Board Meeting

Attendees

Joe Andreoli, Miao, Justin, Hao, Simona (remote), Kristina (remote), Gaurav Vaidya, Geraldine Klarenberg, Lisa (remote)

all 10 candidates who self-nominated are eligible
update website to include elections (Matt and Hao)
Matt would like to document process of running elections, set up web service and craft email (Matt and Simona)

Justin, Geraldine, Simona, Sergio, Kristina are doing the onboarding for the lesson
Justin plans to organize a session to confer with instructors about familiarity with the material
will get registration link from Fiona
how do we implement priority registration?
- can contact funders in advance, do you want to reserve seats for your department?
- ask for contacts from department to email registration link in advance

Alethea and Matt are converging on budget
currently have about $2000, each workshop nets about $500, so we’ll be at $3000
would like to give out $1000 to $1500 this semester
should we do more awards, larger awards (than $500)
travel awards can be used for things not conventionally supported by our work sources
easier to have fixed amounts than have to make decisions that tradeoff amounts vs. eligibility in applicants
is $500 too limiting as a cap (people might not apply if they don’t have funding to cover the remaining)
advertise for travel awards when recruiting instructors
committee to decide travel awards will be designated after elections
changes to travel award amounts will need to involve changes to the club charter

Auriel is giving the WEC seminar on Monday
- she will be talking about using the rtweet package on Tuesday
- still fixing exact date and time
coordinating with Justin and R meetup for types of events

first R meetup is after board meeting at 4pm - Justin will coordinate with Tyler
Justin might do a condensed bootcamp using Carpentry R materials
DSI board meetings are occurring in the UFII classroom at the same time
Kristina is coordinating logo design
intros for everyone
Hacktoberfest - Hao will coordinate with groups for advertisement and an in-person event
issues with advertising to the grad student listserv (timing and summer break week)