2020-04-14 Board Meeting
- Approve minutes from the last meeting:
- Geospatial meets NEON workshop 5/18 & 5/19 - free -12 participants
- registration “pre-workshop survey” link to add to the website
- online instructors call
- department listserv document (Everyone put the department contacts for one person to push to) https://docs.google.com/document/d/1AyEg5_xJrdbIr1LF0aaSCUcHBKNFVlw0Yqf-TPo8fDk/edit
- REC workshop survey
- online workshops for REC can get members from all RECs or we can still choose one REC.
- updated survey per Brian’s edits https://docs.google.com/forms/d/1za7FX0FxjBpj7FqEZ1zwEK1dy_Snv84LgPZ87GPkBVo/edit
- Attendees: Eve (chair), Brian, Jenicca, Vratika, Elise (secretary), Alethea
- Meeting minutes approved from last meeting
- Pre-workshop survey
- RSVP registration on website, set up a cap on the registration link: Alethea will set up the registration link
- we will put the pre-workshop survey on the workshop website, and we will also email the link to the participants before the workshop
- will also give participants time at the first break to fill out the survey
- No need to use DOCE, Alethea will set up registration (described above)
- Instructors: Eve, Felipe are confirmed, will email to source other instructors
- Vratika will be an instructor if we need another instructor
- If we do an instructor call, ask people if they have done online teaching before
- will we use breakout rooms?
- host may have trouble going from room to room
- one core instructor acts as host, other instructors as TAs, each assigned to a breakout room
- have one helper assigned to a breakout room, certain attendees assigned to each breakout room/helper
- do a trial run for the workshop
- have multiple breakout rooms, multiple people assigned to the breakout rooms, have one moderator…we need to assign one person to be the moderator
- Can also pass the host role around, or can make people co-hosts
- Need to find a time that works with the host, helpers, and instructors to test this system
- are we following conventional structure for breaks?
- yes, we will have breaks just like a regular workshop
- also allowed for Q&A period in their schedule
- Instructors: need 4 instructors, 1-2 moderator/helpers, 2-3 helpers per session (with 4 students/breakout room)
- moderator could be a helper
- Do we want to schedule a meeting in the next few days to test out the implementation of this? Sure, let’s plan to meet
- Brian, Eve, Vratika, Elise
- could we make it very interactive to make people participate more?
- could people submit their exercise code to the helpers?
- maybe the breakout rooms would be the best way to encourage people to work on the assignments
- could each breakout room come up with their own solution, then come back to the whole group and one representative shares their screen/coding solution
- Do we want to use RStudio cloud?
- useful to have people use RStudio on their machines
- Eve will look into how RStudio cloud might work a bit more
- Have doc with listserves that we would like to use for the announcement:
- Listserves https://docs.google.com/spreadsheets/d/1biGPuha3Xj_pZJG6BHRtYpOIxdGrnLlPkrAbFhwwS0Y/edit#gid=0
- Templates for workshop announcements https://docs.google.com/document/d/1S-lQK6Ks-FAw5z3YZJr_qU4MTSDq39-yiAupyuepTBM/edit#heading=h.7amsi3dy9zpu
- Do we want to wait to see what the environment is like for Summer/Fall? We should probably plan for online version, UF will be limiting housing in the summer, summer courses are online
- DC Ecology for the REC program, or do we want something more advanced?
- could use freely available tutorials for more advanced lessons
- Do we want to settle on a date and then send out announcement on their listserves?
- Shifted semester schedule
- June would be a better option
- June 15/16, June 22/23
- Jenicca sent out email inquiring if RECs want an online workshop, still waiting to hear back
- Jenicca will follow up with them to see what they would like re: content and dates