2023-02-07 Board Meeting

tags: UF Caprentries Meeting Minutes

Meeting Info

  • Location: Remote
  • Date: February 7, 2023 11:00 AM (EST)
  • Agenda
    1. Introductions
    2. Approval of January 24th, 2023 minutes
    3. Review what worked and what did not work for R for Reproducible Science workshop
    4. Check-in about Git workshop planning status
    5. Discuss next steps for 2 other future workshops in Spring 2023 semester
    6. Check-in about IFAS update
    7. Check-in about sponsorship emails
    8. Check-in about budget update and review
    9. Allocating funds for instructor training - how many trainings to reward
  • Participants:
    • Dellena Bloom, Ke Zhang, CJ Campbell, Flora Marynak, Natya Hans, Audrey Smith, Cory Brunson, Ali Alruzuq
    • Meeting Chair: Ke
    • Meeting Secretary: Dellena

Notes

Approval of January 24th, 2023 minutes

  • Minutes approved

Review what worked and what did not work for R for Reproducible Science workshop

  • Huge drop-off from day 1 to day 2
  • Day 1 - first session went much longer than expected - possibly more helpers needed
  • Instructors and helpers were helpful
  • More time was necessary for attendees to work on their own code
  • Instructor flexibility helped
  • Better scheduling and time estimations are needed and wire tripping hazards should be addressed
  • Sticking to time alloted for workshop episodes
  • How do we mirror the code and not the lesson plan? - can we share only one of our active windows or have a secondary monitor? - maybe use the computer installed there
  • Send reminder email for participants to complete post-workshop survey - Natya

Check-in about Git workshop planning status

  • Cory is planning this
  • Sending request for instructors this week and next week send out announcement
  • March 3rd

Discuss next steps for 2 other future workshops in Spring 2023 semester

  • Genomics- March 30/31 for genomics workshop; in person; UFII room is booked up, so we have to find another space to apply for and rent; might have to charge more for renting the room - Cory will discuss with Aida to see if she’s flexible
  • Python- Centrally organized; Dellena and Cory co-organizing; remote workshop; since centrally organized, there’s less to do for hosts; mid-April; Audrey sending request; standard 2 day workshop

Check-in about IFAS update

  • Audrey found notes from Geraldine and Cory needs to put notes together

Check-in about sponsorship emails

  • Audrey is going through the list trying to update contact information
  • After updated contacts and email form, letter gets copied and dates changed and this is sent to updated contacts

Check-in about budget update and review

  • Wondering if Ike paid for the food from Reproducible R workshop from our budget?

Allocating funds for instructor training - how many trainings to reward

  • We need to check if the applications for instructor training are required or if we can just select people to attend the trainings - Audrey will check this
  • Able to do 3 this year, each training is $900 per person for our tier
  • Do we want to prioritize board members now that we are in the Bronze tier?

Any other business

  • Mentioned social media work - we need a way to login to Facebook account; Audrey talked to Trista about this

Notes for next meeting

  • Chair: Dellena Bloom
  • Secretary: Ke Zhang
  • Introductions
  • Approval of Feb 7, 2023 minutes
  • Check-in about Git workshop planning status
  • Discuss next steps for 2 other future workshops in Spring 2023 semester
  • Check-in about IFAS update
  • Check-in about sponsorship emails
  • Check-in about budget update and review
  • Other business

Updated: