2022-02-14 Board Meeting

Meeting Info

Location: Remote
Date: February 14, 2022 11:00 AM (EST)
Agenda
1. Introductions
2. Approve minutes from 2022 January 24 meeting
3. Update on FY 2022 budget
4. Updates on sponsor emails
5. Update on Part 2 “Intro to R” workshop
6. Update on Carpentries workshop requests for Spring 2022
7. Post upcoming events & meetings on website
8. Post-workshop review notes
9. Gauge interest in future workshop topics (for Fall 2022)
10. Other business
Participants:
- Cory Brunson, Amanda Markee, Caitlin Campbell, Audrey Smith, Amobichukwu Amanambu
Meeting Chair: Audrey
Meeting Secretary: Amanda

Amanda and Audrey emailed Flora to receive the DeptID for future FY22 sponsor funds, this information is in the UF Data Carpentries Google Drive
Cory will reach out to Trista to see if there is any unresolved questions about FY22 regarding our membership tier

Order of Operations: Receive sponsorship, send the sponsor our DeptID, Contact Alethea to initiate funds transfer
- Note: Once we hear back from a sponsor, we will note the date we contacted the department and sponsorship result
- Note: Audrey will check with Flora if Alethea is still our fiscal department contact for the UF Carpentries Club
Amobi sent an email to Flora regarding UFII sponsorship, and will email the contact for Library West for FY22 sponsorship.
Audrey sent an email to Ag and Biological Engineering and will update the potential spreadsheet with their response
Amanda sent an email to FLMNH, UFGI, and EPI and has updated the potential sponsors spreadsheet with their response

First workshop was 2/3 of the R for Reproducible Analysis workshop, last 1/3 of content will be covered in the second workshop
Flora emailed us a registration website we can send out to the informatics teaching listserv once the workshop website is completed
Day 1 of the workshop will be review of our workshop earlier this month, then Day 2 introduces dplyr and data manipulation
We can use extra time for answering specific questions brought by students
There are two different on campus groups that also do R workshops we could potentially collaborate in the future
- UF Data Sciences and Informatics (http://www.dsiufl.org/)
- R Gators (http://www.r-gators.com/meetups/)

Amanda got an email back from our Centrally Organized Carpentries contact (Danielle) booking our Libraries workshop and Intro to Python workshop
Software Carpentry (Shell, Git, Plotting and Programming in Python) on April 11-12
Library Carpentry workshop on April 18-19
Amanda is going to reply to Danielle and confirm workshop times (9am-5pm), Flora will make our registration website (not an Eventbrite), and attach the workshop websites with lesson plans
- Ask Danielle if we are expected to make our own workshop website

We will keep the upcoming board meetings on the website, and post as an event (Zoom link to be added)
Secretary for the previous meeting will post the event to the website

Active learning and participation increased when instructors promoted specific reactions
- Ex. Type + or - to indicate if ready to move on, asking to share code, etc.
Providing more time in advance for sign up will likely yield more attendance

Want to find a better way to reach out to the community to see what kind of workshops folks want us to hold
We can send out an email to the informatics email listserv, or sponsors, to gauge interest for topics of upcoming workshops
We can also gauge interest after workshops from current participants

Our next workshop will be February 21 - February 22, and the website and registration will be sent out this week to sponsors and participants
Amanda will continue to coordinate with our Centrally Organized Carpentries contact Danielle to plan the next two workshops (Library and Software Carpentries)
We will start to post upcoming board meetings on the website, accompanied by the GitHub Issue with Agenda, and the Zoom link
To gauge interest in future workshops, we can utilize graduate student listservs, and take feedback from previous workshop participants