2019-08-06 Board Meeting
Attendees
Board members: Simona, Hao, Brian (chair), Elise (secretary)
Non-board members: Alethea Geiger
Agenda:
- Approve last week’s minutes
- Fundraising updates (e.g., Biology)
- Approve new Code of Conduct (#100)
- anonymous reporting form
- Upcoming workshop updates
- USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
- registration and announcement; also, do we want to charge for coffee? (#122)
- Resbaz
- Genomics workshop (#114)
- UCF/Orlando workshop
- “Regular” carpentries workshop (early October?)
- R for social sciences
- Spring ML or network analysis workshop (#115)
- USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
- Elections and travel award logistics
- Start publicizing workshops for fall 2019/spring 2020 (#121)
- @gklarenberg’s blogpost (UF-Carpentry/website#46)
- Making our Carpentries report public? (#69)
- Update on UF Carpentries stickers
- Funding request for R-Ladies stickers
Notes:
- Approve last week’s minutes
- approved
- Fundraising updates (e.g., Biology)
- Elise contacted Biology twice, no response
- Board decided to not to pursue further
- All other funding is being processed
- Approve new Code of Conduct (#100)
- anonymous reporting form updated now up and running, under collective google drive
- Upcoming workshop updates
- USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
- Brian update: Adam uploaded lesson material a few days ago
- Support for coffee; too expensive
- Issues with Federal employees
- registration and announcement; also, do we want to charge for coffee? (#122)
- Board in agreement to not support/fund coffee
- We’re only handling registration for UF registrants
- Won’t go through DOCE, since it’s not being paid
- Alethea will set up UF registration
- Adam is expecting this
- We need advert materials for Adam
- Alethea needs info for registration form
- Cap at 25
- Same as RSVPs for events
- Alethea needs to know:
- Names, contact info, affiliation
- What’s the audience (grad students, faculty…)
- Resbaz
- Registration getting up and running
- Starting to invite speakers/instructors
- Genomics workshop (#114)
- Nothing concrete; Geraldine will contact in next few weeks
- UCF/Orlando workshop
- Carla is working on moving this along, see what they will provide, currently in her court
- “Regular” carpentries workshop (October 17/18)
- Basic Data Carpentries, R workshop
- Will happen after board turnover
- Elise, Brian tentatively organizing
- Regular registration
- R for social sciences
- No fixed time, Spring 2020 (next board’s decision)
- Spring ML or network analysis workshop (#115)
- Conversation with Hao, Geraldine, George
- Hao hasn’t heard any followup
- USDA-ARS/UF Machine Learning Training 2019 (Aug 27-28)
- Election logistics
- Recruitment of new board members:
- Make event to meet with all instructors
- Send out to general population
- What is the timeline?
- Last year: Sept 13th election was opened
- Nomination collection: was self nomination
- Sent out an announcement; each person writes a paragraph
- Give a couple of weeks for self-nominations
- Run elections mid-September
- End of August planned for announcements
- Deadline for nominations: Sept 4th
- Week of Sept 9th: voting
- Third or Fourth week of Sept: decide on new board
- Each nominee write a paragraph; old applications in Google Drive
- Recruitment of new board members:
- Travel award update
- Timeline was Announcement Aug 5, closes the 29th of August, on 30th issue awards
- Slightly late
- Geraldine, Brian, Gaurav
- Check with Geraldine on Slack, get announcements out soon
- Start publicizing workshops for fall 2019/spring 2020 (#121)
- @gklarenberg’s blogpost (UF-Carpentry/website#46)
- Alethea/Flora have announced
- Approve post on our website
- Email out to listserve
- Wait on announcing workshop registration until closer to fall workshops
- Making our Carpentries report public? (#69)
- No sensitive information included on the report
- Board approves making it public
- Update on UF Carpentries stickers
- Ordered, put in shared box at UFII
- Funding request for R-Ladies stickers
- 200 stickers at $90 approved
- Geraldine should contact Alethea to order