2019-06-25 Board Meeting

UF Carpentries Board Meeting, June 25, 2019

Attendees

Chair: Hao

Secretary: Joe

Board Members: Brian, Gaurav

Non-board Members: Dimitri Bourilkov, Deborah Paul

Agenda

• Approve last week’s minutes
  • https://github.com/UF-Carpentry/website/blob/master/_minutes/Board-2019-06-11.md
  • Approved
• Logo next steps
  • Approved. New logo is currently used in Slack.
• General funding updates
  • Carpentries renewal of $15,000 covered by IFAS ($10,000), with some IFAS money earmarked for REC Program.
  • UFII are committed to usual ($3,750), UF Libraries ($1,500), WEC ($1,500)
• Other requests for renewal/operation funding
  • Email sent out to FLMNH and they just confirmed a $1, 500 sponsorship
  • Email sent out to Biology
    • Biology had 16 workshop attendees during the 2018-19 academic year, the largest number of attendees from any department
• ResBaz planning updates
  • Preliminary schedule on time blocking between 9/11-9/13
• REC Program
  • Hao thinks we should add language formalizing our REC work on the website
    • Including on the Travel Award section (special travel award from RECs to Gainesville)
• Identify election board for Fall
• Identify travel award selection committee for Fall
  • Identify early to solicit more applications
  • Deb suggests improving advertisement
  • Hao suggests improving timing too
• Standardize communications (e.g. intro slides, requests for volunteer instructors/helpers)
  • We need to clarify that instructor training is not a prerequisite for helping
  • Deb recommends intro slides like iDigBio uses
    • With the institutional take-home message within those slides
• UF/USDA machine learning workshop updates
  • No meetings this week
• Revamping Code of Conduct
  • No progress yet
• Preliminary workshop schedule for Fall 2019
  • Joe asks how we should construct this schedule and how the new board should follow it when they assume office
  • Deb invites us to FSU, where there is space and interest
  • Genomics lesson has been updated since the last time EPI offered it at UF
• Summer workshops
  • No summer workshops
• Select chair and secretary for next 2 meetings
  • Chair: Gaurav Vaidya
  • Secretary: Hao Ye