2018-11-27 Board Meeting
Action items
- Condense tabs on website (Hao & Gaurav)
- Write travel awards blog and send to Hao & Gaurav (Joe)
- Get in touch with Taylor about genomics workshop (Geraldine)
- Get in touch with The Carpentries about dates and trainer for Instructor Training (Kristina)
- Decide between Data and Software Carpentry R materials for spring workshop (everyone)
- Get a date for the R workshop scheduled with Flora (Brian)
- Write up the decision about ties as a proposed charter amendment (Gaurav)
- Create Slack channel (Simona)
Attendees
Board members: Brian, Elise, Joe, Geraldine, Gaurav (remote), Hao (remote), Simona (remote), Kristina (remote)
Agenda
- Introductions
- Approve last week’s minutes
- Next semester workshops - preferably set dates
- Decide on how to deal with election ties [I will send a poll Monday morning]
- Treasurer and Communications position
- Set up a Slack
- Miscellaneous
- Next meeting
Notes
Last week’s minutes
- Were approved
Travel awards
- Joe in process of getting info from award recipients
- Make a very simple blog post with this info
- Will go up on website once the tabs have been changed
- Likely will not discuss travel awards until January, when we have update of club’s financial status
Next semester workshops
- Instructor training
- Genomics workshop, will it happen at EPI?
- Regular workshop on R
- Social sciences workshop as potential for fall semester
- Off-campus TREC workshop (organized by Simona & Zach Brym) will be end of March-ish
Board election ties
- Poll:
- Most votes went to let all ties on board
- Second was ranked choice voting only using ranks if necessary
- Agreeing to propose amendment to do let all ties on using 9 people maximum as cut-off
- If exceed 9 total with all ties, let the board who has to deal with that deal with it
- We will need to vote on this proposal to change the charter
New positions
- Treasurer
- Information from Matt here
- Geraldine will do the position
- Person in this position is exempt from secretary and chair roles for the duration
- Communications
- Kristina was chosen unanimously
- She will have to define the role
- Gaurav is willing to take over if necessary at some point
Slack account
- We all agreed on using a Slack account
- Will primarily be for the board
- Could potentially include instructors, maybe allow entire UF community later on
- Need invitation to be added
- All board members will be admins
Meeting schedule
- Next meeting is Dec 11
- Following meeting won’t be until Jan 8
- Hao will be chair for those two meetings
- Kristina is secretary for next meeting, will have to choose next secretary then