2018-07-31 Board Meeting

Attendees

Simona (remote), Kristina (remote), Hao, Matt, Geraldine, Justin, Miao, Punam, Henry

Agenda

• update on renewal funding
• detailed per-workshop budget breakdown (how to fund future workshop)
• logistics for Research Bazaar (speakers, rooms, food, funding)
• travel award period for Fall 2018
• workshops for Fall 2018
• how to spend funding
• planning for Fall 2018 board elections

Notes

Carpentries Africa Task Force

• Justin is going to join Anelda van der Walt for an online planning meeting
• week of August 27
• anyone else interested in joining?

Membership Renewal Funding

• Biology said no
• Museum said yes ($1500)
• WEC said yes ($1500)
• current commitments
• $3750 each (Ethan, iDigBio, UFBI, UFII)
• Geraldine will check with Ag and Bio Engineering
• EPI ?
• SFRC ?

Budget Breakdown

• we make about $15 per seat at current registration rate minus expenditures
• we have about $2000 - $3000 to spend
• travel

Research Bazaar

• speakers (Simona)
• physical space for the Python workshop and Friday events
  • 1st floor of library + Marston 136 is booked
  • Reitz Union is an option (but catering has to go through them - what is the process)
  • CSE E231 (2nd floor of UFII building) - reservation request in for Python
  • McCarty C 100 lecture room
  • Punam will check with Flora and Alethea about options
• R website (Simona will do today)
• We’ll fund food (check with Flora and Alethea)
• Flora ready to send out email announcement (add Hao to email chain)
• Mini-workshops for Friday (Justin will coordinate)
  • Justin will do Shiny
  • Geraldine will do reproducibility
  • ??? will do blogdown site
  • ??? will do GitHub and RStudio
• R-ladies will do First Magnitude 6-8pm on Wednesday
• Informal organization for Friday (Cypress and Grove)
• Emails for instructors and helpers will go out

Travel Award for Fall

• applications open September 17 - October 1
• decisions on October 8

Workshops for Fall

• Monday Tuesday October 15-16
• check schedule

Other things to spend $$$ on

• basically anything other than cash awards or alcohol

R-Ladies

• monthly meetup
• off-campus for social activities
• on-campus for talks
• events
  • September (Talk)
  • October ()
  • November (Package)
  • December (Website)
  • February (trivia)

UF R-Gators

• moving to open coding

Gainesville R

• monthly talks

Board Elections for Fall

• start of semester is week of August 20
• announcements can go out first week
• nominations due on Monday September 10; vote on Friday September 14

Website

• Justin and Hao will do blogposts for Carpentry Con and Carpentry Connect Davis

Room Booking

• scheduled for the rest of Fall, every other Tuesday 3pm

Next Meeting

• August 13, 3pm